May 15, 2022
Hello! This letter is your formal acceptance to the Dealers’ Room for Chicon 8—The 80th Worldcon. A link to a copy of this letter will also be posted in the FAQ on the Chicon 8 Hello! This letter is your formal acceptance to the Dealers’ Room for Chicon 8—The 80th Worldcon. A link to a copy of this letter will also be posted in the FAQ on the Chicon 8 website for reference. Your acceptance into the Dealers’ Room for Chicon 8 as a dealer is contingent on your full payment for all the space you’ve requested by the final payment deadline.
In about two weeks or so, invoices will go out to everyone who applied and was accepted. Many of you have already obtained memberships prior to applying and Registration is working closely with Dealers’ Room staff to make sure your invoices will account for those. If you receive an invoice you believe is incorrect please let us know so we may work with you to correct any issues.
Final payment notices will go out on July 25, 2022. Payment in full is due by August 1, 2022. If you have not paid your balance or withdrawn your application by August 1, 2022, your deposits and payments are forfeit. If you withdraw from your space after May 15, 2022, refunds will be contingent on Chicon 8 being able to resell your space. No refunds will be given after August 1, 2022. We appreciate your payment at your earliest convenience. This has been a challenging year for Worldcon and prompt payment will help us put on the convention we all want to see.
Due to the challenges Chicon 8 has had, we are unable to inform you about some topics at this time. Tax information, electrical information, and wi-fi details will all be updated on the Dealers’ Room FAQ once we know more and will also be sent out in your final information letter. We are also working to resolve the table width size; our decorator has not indicated that they will be able to supply 8′ x 2.5′ tables but has instead offered us 8′ x 2′ tables. If you have a strong opinion about the table width please let me know so that I may pass that information along for decision making.
The Chicon 8 Dealers’ Room will be in the Exhibit Hall, along with Autographing. Currently the layout for this space is still being created. Directions will be provided in the FAQ and the final information letter.
Please remember to check the Dealers’ Room FAQ for the most up to date information!