Messages from the Chair

This page archives the messages from the Chicon 8 Chair that have appeared on the main page as well as e-mails sent to members in the weeks leading up to Chicon 8.

Current Message

August 29, 2022

I’m on site at the Hyatt, and have already run into so many people attending Chicon! It’s been wonderful to see you all!

I can’t believe we’re finally here. It’s really quite amazing.

This is my last email to you all before the convention! If you missed any of the prior emails, you can now find them all on the website (see the bottom of the page).

On with the show!

In this email:

  • Reminder: Official Social Media for Chicon 8
  • Help with move-in on site
  • New Website Pages
  • Policies: Code of Conduct, COVID, and Weapons (oh my!)
  • On Site Registration: Opening Soon
  • Star Chart: The Chicon 8 Newsletter
  • Virtual C8 Information
  • Bike The Drive
  • Alert: Online/Electronic Harassment
  • Alert: Faux merch online

Reminder: Official Social Media for Chicon 8

As a follow up to our last email when we talked about online harassment (if you missed it, see below), we noticed that some people are now trying to spoof our social media accounts.

Please remember the only official Chicon 8 social media links are @chicagoworldcon – for Facebook, Twitter, and Instagram.

If you spot any others, please feel free to tell us at either report@ or socialmedia@ so we can follow up.

Help Move Us Into the Hyatt

e will begin unloading all the Trucks O’ Stuff on Tuesday, August, at 6:00 p.m. in the West Tower. Most of what will be coming in are things for Hospitality and the Art Show. We will begin setting up all the Art Show gridwall and organizing the Consuite. If you are available to help, please join us any time after 6:00 p.m. on the Gold Level of the West Tower, which is where both Art Show and Consuite are located.

On Wednesday, August 31, we’ll be moving everything else into the Riverside Exhibit Hall. The Exhibit Hall is the lowest level of the East Tower. If you are free to help, please join us any time after 10:00 a.m.

Remember—volunteers earn swag!

New Website Pages

We have added some new website pages for you! All of these can be found under the “Chicon 8” tab of the main menu.

Keep watching the website—we’re continuing to make improvements to make your Chicon 8 experience better.

Policies: Code of Conduct, COVID, and Weapons (Oh My!)

With regards to the COVID Policy and Registration:

  • You will need to show proof of vaccination and your ID at registration to pick up your badge.
  • Children should accompany their parents in order to pick up their badge.
  • Teens who have their own vaccination card and ID do not need to accompany their parents to pick up their badge.

If you have any questions about the COVID Policy, please contact our COVID response team. If you have questions about Registration, please contact the Registration team.

On Site Registration: Opening Soon

Registration is located on the East Tower Ballroom (Gold) Level

  • Wednesday: Noon – 7:00 p.m. for pre-registered members only*
  • Thursday-Sunday: 9:00 a.m. – 7:00 p.m.
  • Monday: 9:00 a.m. – 1:00 p.m.

*Our goal is noon. Please be patient if we need more time.

As noted above, we need everyone to pick up their own badges due to showing proof of vaccination.

Welcome to Star Chart: The Official Chicon 8 Newsletter

Our newsletter this year is primarily online and is now starting to publish things!

Virtual Chicon 8 Informaiton

We are working hard to add all the information you will need to access Virtual Chicon 8 to our website.

What do you need to attend Virtual Chicon 8? You will need a membership and a computer or mobile device. Our platform (Airmeet) works best with a desktop, laptop, or Chromebook running Chrome, Firefox, Brave, Safari, or new Edge. Though you don’t need a camera to watch programming, if you want to be seen in social spaces it will be quite handy to have one. If you don’t have access to a computer, you can also attend using your mobile device or tablet. Look for the Airmeet app in your preferred app store.

If you have a membership for Virtual or In-Person Chicon 8, watch the email that you used for your membership. On Wednesday 31st, Airmeet will send an email to the address that you used. That email contains a unique link just for you. Don’t share this link: anyone with it can pretend to be you, and kick you out of Airmeet if they use it. 

Click the link from your computer or mobile device to enter Virtual Chicon. Save it all weekend, as you’ll want it to easily get back in or to move to another device. If you didn’t get the email, please check your Spam folder. For any questions you can also reach to virtual@chicon.org or connect with us via the chat below.

At noon on Wednesday, August 31, the Airmeet will open for members. You will be able to build your personal schedule within Airmeet, socialize in the Lounge, and view exhibits in the Arena. This is a great time to make certain that your setup is just how you like it, so that when the programming starts on Thursday you’ll be ready to go. It’s also a nice opportunity to meet your fellow members.

Need help? Once you are in the Airmeet, we have a help table where you can test your audio and video. If you can’t get in at all, email our Virtual Chicon 8 team or connect with us via the chat below.

If you want to browse the schedule before you get your link, all of the Airmeet programming is also listed in ConClar.

Need more information? We have a detailed guide.

If you are a supporting member and do not yet have a membership, there’s still time to join us at the virtual convention. 

Bike the Drive

While not an official Chicon 8 event in any way, it’s happening nearby during the convention. Every year, the City of Chicago closes Lake Shore Drive to cars and opens it up to bikes. This year, Bike the Drive is happening on Saturday, September 3! 

Full information can be found there, including how you can rent a bike from them if you are here without yours.

The following items were in last Thursday’s email, but they’re important so we’re sending them again.

Alert: Online/Electronic Harassment

We are aware that several members of our community, including panelists and staff, have been victims of online harassment. We are also aware of recent incidents at conventions where attendees and staff were harassed by people impersonating members of the community.

Should you be the victim of this type of harassment, which typically includes texts or emails containing several offensive slurs, please report them to us in whatever way works best for you.

For pre-convention and virtual members, you can reach us via report@chicon.org. If you are at the convention, the phone numbers for both Code of Conduct reports and Operations will be on your badges, and you can also email report@chicon.org.

More information on our Code of Conduct and the reporting process can be found on our website.

We are here to listen and investigate as needed, and we are sorry that you may see some of these vile messages.

Alert: Faux Chicon 8 Merchandise

Just a heads up that some t-shirt sites are selling Chicon 8 branded merchandise and saying they are official. They are not.

The only official site for Chicon 9 merchandize at this time is Redbubble. If you buy from anywhere else, it does not benefit the convention. Please shop wisely!

Previous messages

  • August 25, 2022: Online/Electronic Harassment, Faux merchandise online, Pocket Program—Now Available, Website Updates, ConClar Update—New Feature Added, Fringe Events, Volunteering
  • August 22, 2022 (Attending): Thank You to Chengdu 2023, Policies, Pocket Program Updates, Fringe Events, Families and Kids, Volunteering, Charles de Lint Update/Request for Help
  • August 22, 2022 (Supporting and Virtual): Thank You to Chengdu 2023, Policies, Pocket Program Updates, Volunteering, Charles de Lint Update/Request for Help
  • August 18, 2022: Program Schedule Available, Pocket Program Update, Volunteers
  • August 15, 2022: Progress Report 5, Program Schedule Coming Soon, Pocket Program/Online Program Guide, It’s Easy Being Green, Artists Showcase Now Online
  • August 11, 2022: Hugo Voting Closes, COVID Policy, Chicon 8 Merchandise, Tamora’s Legends
  • August 8, 2022 (Attending): Monkeypox Statement, Dr Eve L. Ewing Will Be Virtual, Hugo Voting Closes, Site Selection Voting Open, Hotel Reservations Extended, Chicago Worldcon Community Fund, Volunteer Opportunities
  • August 8, 2022 (Supporting): Dr Eve L. Ewing Will Be Virtual, Hugo Voting Closes, Site Selection Voting Open, Chicago Worldcon Community Fund, Volunteer Opportunities
  • August 8, 2022 (Virtual): Dr Eve L. Ewing Will Be Virtual, Hugo Voting Closes, Site Selection Voting Open, Chicago Worldcon Community Fund, Volunteer Opportunities
  • August 1, 2022: Site Selection Updates, Facebook Group, Access Services